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VALA Group Oy Client Acquisition Registry


Name of the Registry: VALA Group Oy Client Acquisition Registry
Last updated: 11.5.2018

1. Registry holder

VALA Group Oy
Erottajankatu 11 B 9
00130 Helsinki

2. Point of contact

All questions related to the registry can be sent via email to: office@valagroup.com

3. Purpose of the registry

The data stored to the registry file are used for VALA Group Oy’s sales purposes. The data are used for acquiring and contacting new customers. The registry is also used for sharing content produced by VALA Group Oy to prospects.

4.Description of the group of data subjects and the contents related to them

The following sources are used to collect data to the registry file:

  • VALA Group’s database of its customers
  • VALA Group’s web pages when visitor inputs his/her data to a data form (e.g. contact form, material download form) or he/she subscribes to a newsletter
  • Other publicly available sources such as social media, newspapers and news.
  • Vainu – a Finland based Sales intelligence platform.
  • Hubspot– a US based inbound and marketing software

The following data is inputted to the registry file:

  • Basic personal information (name and contact information)
  • Organization and title
  • Organizations basic information (name and contact information)
  • Other information disclosed by the data subject him/herself

5. Information storage and removal

The information is stored on Hubspot – a US based inbound and marketing software. Hubspot is GDPR compliant. The information is stored, and it can be used for two (2) years after the data have been collected.

If a data subject wishes data concerning themselves to be removed or corrected from the registry during this time, he/she can do so by contacting the information specified in section 2.

6. Third party release of data and transfer of data outside of EU/EEC

Contact information contained in the registry is used as required by customer acquisition purposes within VALA Group Oy only. Information contained in the registry is not released outside of VALA Group.

Prospect data is transferred outside the EU/EEC as required for storage purposes on the Hubspot platform. Hubspot is fully GDPR compliant.

7. Data protection principles

Personal information is handled confidentially within VALA Group Oy. The data can only be accessed by selected persons who require the data for performing their occupational tasks or duties. The data is accessed only for sales and customer acquisition purposes. The registry is fully electronic, and it has been secured reliably using appropriate IT security measures.

 
 

VALA Group Oy Marketing Registry


Name of the Registry: VALA Group Oy Marketing Registry
Last updated: 11.5.2018

1. Registry holder

VALA Group Oy
Erottajankatu 11 B 9
00130 Helsinki

2. Point of contact

All questions related to the registry can be sent via email to: office@valagroup.com

3. Purpose of the registry

The data stored to the registry file are used for VALA Group Oy’s marketing purposes. The data are used for direct marketing communications between VALA Group Oy and prospects. The registry is also used for sharing content produced by VALA Group Oy to prospects.

4. Description of the group of data subjects and the contents related to them

The following sources are used to collect data to the registry file:

  • VALA Group’s database of its customers
  • VALA Group’s web pages when visitor inputs his/her data to a data form (e.g. contact form, material download form) or he/she subscribes to a newsletter
  • Other publicly available sources such as social media, newspapers and news.

The following data is inputted to the registry file:

  • Basic personal information (name, date and contact information)
  • Organization and title
  • Organizations basic information (name and contact information)
  • Other information submitted by the person him/herself
  • Usage data when interacting with our services or website through cookies. The usage data is incorporated with personal information only if the registered has subscribed as a follower or through downloading online material from website.

5. Information storage and removal

The information is stored, and it can be used for two (2) years after the data have been collected.

If an applicant wishes data concerning themselves to be removed or corrected from the registry during this time, he/she can do so by contacting the information specified in section 2.

The information gathered for marketing purposes, is stored in Hubspot – a US based inbound and marketing software. Hubspot is GDPR compliant.

6. Third party release of data and transfer of data outside of EU/EEC

Contact information contained in the registry is used as required by marketing purposes within VALA Group Oy only. Information contained in the registry is not released outside of VALA Group.

Data is stored and processed outside the EEA in the Hubspot system. Hubspot complies with the EU General Data Protection Regulation (GDPR). Data may be transferred outside the EU/EEC as required by the fulfillment of information processing and communication for marketing reasons. Upon inputting their contact information, the person chooses to accept the transfer of their personal data.

7. Data protection principles

Personal information is handled confidentially within VALA Group Oy. The data can only be accessed by selected persons who require the data for performing their occupational tasks or duties. The data accessed only for marketing purposes. The registry is fully electronic, and it has been secured reliably using appropriate IT security measures.

 
 

VALA Group Oy Recruitment Registry


Name of the Registry: VALA Group Oy Recruitment Registry
Last updated: 11.5.2018

1. Registry holder

VALA Group Oy
Erottajankatu 11 B 9
00130 Helsinki

2. Point of contact

All questions related to the registry can be sent via email to: office@valagroup.com

3. Purpose of the registry

The data stored to the registry file are used for VALA Group Oy’s recruitment purposes. Data are stored of individuals that have applied to an open position or have otherwise shown interest towards the open positions within VALA Group Oy. The data are used to process and evaluate the person’s suitability to the position in question.

4. Description of the group of data subjects and the contents related to them

Data are collected of persons that:

  • Have applied to an open position posted on the VALA website or on other channels
  • Have sent and open application to VALA Group Oy
  • Have sent other recruitment related questions to VALA Group Oy
  • Have submitted their information to a recruitment partner of VALA Group Oy

The following data are collected:

  • Basic personal information (name and contact details)
  • Curriculum Vitae or similar listing of the applicant’s competences, work history and educational background
  • Data submitted via the application, including descriptions of desired position and duties, salary request and/or descriptions of personal qualities
  • Any links submitted as part of the application such as links to further information stored in outside services (e.g. LinkedIn) and/or contact information of references
  • Other information willfully and personally provided by the applicant

5. Information storage and removal

The information is stored, and it can be used for two (2) years after the data have been collected.

If an applicant wishes data concerning themselves to be removed or corrected from the registry during this time, he/she can do so by contacting the information specified in section 2.

Before July 2018: the personal information (name, contact details, descriptions of desired position and duties and/or descriptions of personal qualities) inputted by the applicant themselves is stored through Typeform – a Spain based data collection tool. Typeform is GDPR compliant. The information is stored and processed in VALA Group’s personal Dropbox storage service. Dropbox is a US based file hosting service/cloud service and is GDPR compliant.

From July 2018 onwards: Applicant information is stored in Sympa– a Finland-based HR service. Privacy policy of Sympa is available here. Information regarding basic personal information, application dates, descriptions of desired position and duties, salary request and/or descriptions of personal qualities will still be stored in Dropbox.

6. Third party release of data and transfer of data outside of EU/EEC

Contact information contained in the registry is used as required by recruitment purposes within VALA Group Oy only. Information contained in the registry is not released outside of VALA Group.

Applicant data may be transferred outside the EU/EEC as required by the fulfillment of application processing. Upon sending their application, a candidate chooses to accept the transfer of their personal data. Recruitment data is stored and processed outside of EU/ECC in Dropbox. Dropbox complies with the EU General Data Protection Regulation (GDPR).

7. Data protection principles

Personal information is handled confidentially within VALA Group Oy. The data can only be accessed by selected persons who require the data for performing their occupational tasks or duties. The data accessed only for recruitment purposes. The registry is fully electronic, and it has been secured reliably using appropriate IT security measures.